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Edit room settings

Last Updated: Aug 12, 2016 12:53PM EDT
You can configure all your rooms through the configuration exposed in the Settings page. This is where you can modify a room's details such as the description and images.
Navigate to Settings ⟶ Rooms ⟶ and click on the name of the room you whose details you would like to change.
 

GENERAL INFORMATION

  • Name: This is the name of the room as it is displayed in the booking engine and on the calendar
  • ID: This is used to identify the room when using a ThinkReservations widget.
  • Room Group: The Room Group this room belongs to.
  • # of bedrooms/full baths/half baths: Used for filtering for certain properties.
  • Description: The description that is given in the booking engine. This field accepts some HTML.
  • Notes for Employees: Displayed only for staff when hovering the moues over the name of the room on the calendar.
 

OCCUPANCY

  • Number of guests allowed: The number of guests that a room can accommodate without changing the base price.
  • Number of additional guests allowed: The number of additional guests beyond the number above. The "Number of guests allowed" plus the "Number of additional guests allowed" should equal the maximum number of guests allowed in the room.
  • Number of pets allowed: Total number of pets allowed to be added by the guest when booking online.
 

ADULT CONFIGURATION

Used when occupancy restrictions are enabled. Its a good idea to configure these regardless of the setting in Booking Engine Settings.
  • Maximum number of adults: Total number of adults allowed in the room.
  • Additional Adult Fee (per night): How much per night to charge for additional adult guests beyond what is set for "Number of guests allowed".
 

CHILDREN CONFIGURATION

Used when occupancy restrictions are enabled. Its a good idea to configure these regardless of the setting in Booking Engine Settings.
  • Maximum number of children: Maximum number of children permitted. ThinkReservations always requires a least 1 adult in a room.
  • Add New Child Occupancy Rule: Click this link to add an occupancy rule. You can have multiple rules. Child Occupancy Rules are configured as below:
    • Allow up to _ children: Specify the maximum number of children allowed.
    • ages _ and up.: Specify a minimum age. The maximum is always 18.
    • (Additional child fee: _ ): How much per night to charge for additional children beyond what is set for "Number of guests allowed".
 

PET CONFIGURATION

  • Pet Fee (per pet, per night): How much to charge per pet, per night.
 

TAXES

  • Taxes for Rooms: Check the boxes to apply the tax. Checked boxes indicate that the tax will be applied to this room.
  • Taxes for Additional Guest FeesCheck the boxes to apply the tax. Checked boxes indicate that the tax will be applied to additional guest fees.
  • Taxes for Pet FeesCheck the boxes to apply the tax. Checked boxes indicate that the tax will be applied to pet fees.
 

LOCATION

  • Address and Phone fields: Most accounts will not be using these fields.
  • Directions: Directions (or other information) related to this room. Tied to the ${reservation.directions} personalized variable.
 

MORE DETAILS

  • Additional information (useful for emails): Additional text for this room. Tied to the ${reservation.room_additional_information} personalized variable.
 

AMENITIES

  • You will see a list of all amenities configured: Configure your amenities here: Settings ⟶ Amenities. Checked boxes indicate that the amenity will be associated with this room and displayed under the description on the booking engine.
 

OPTIONS

  • Do not show this room in the booking engine: If this box is checked, the room will not be listed in the booking engine. 
  • Inactive: If this box is checked, the settings will be saved but you will not be able to use this room, and it will not show in the booking engine. When in effect, the name of the room will be shown in strikethrough text.
 

IMAGES

  • 1. - 7.: You can upload up to 7 images (max 800 pixels wide) for use in the booking engine. The photos are displayed in the order seen here. Images will be automatically resized but the system may have a hard time uploading and processing photos larger than 1 MB. Supported file types are JPG, BMP, PNG, GIF (static and animated).
  • Choose File/Browse: Press the button to browse for an image stored locally on your computer to upload.
  • Delete: Check this box, and when you save, the image will be removed from the servers.

Save - When you are done making your changes, press Save to commit your changes. You will be taken back to the list of rooms.
 

Contact Us

d823003ec4e62f7c319afe831ca4aee6@thinkreservations.desk-mail.com
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