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How to Set Room Prices

ThinkReservations allows you to configure pricing in multiple rate types for each room for the next two years. We recommend that you overview your pricing and restrictions on a weekly basis for just a few minutes to see if any manual changes need to be made or to enter pricing at the end of your Calendar. Follow the six steps below to set your pricing for each rate type.

Please Note: There is currently a bug on mobile devices that hides the bottom bar where you would click the Save button (as well as the Cancel or Delete Rate Type buttons). The workaround for this bug, as we work on fixing it for good, is the complete all changes you want to make and then follow the steps below:

  • Go to the Details Tab at the top left
  • Click on the "NAME" field which will prompt your device's keyboard to pop up on the screen
  • Press the "Return" or "Enter" key on the keyboard, which will cause the Rate Type to save


If you prefer a video demonstration, click HERE.

 1.) Click settings in the black bar in the top right.

2.) Click Rate Types on the left. 

3.) Click on the rate type that you wish to edit. Changes made to the rate type's Rates & Restrictions tab will apply to this rate and any rate types which are derived from it. Other rate types in your account that are not derived will need to be updated manually  

 

Note: If the changes you are making to one Rate Type are the same, you can work on one, and then copy the changes to the other Rate Types.
See: How to copy from one rate type to another.



Make sure that you have the box checked next to the rooms that belong in this rate type.


4.) Inside the rate type, click Rates & Restrictions tab at the top. Here you will see a special version of the Calendar where you can enter new pricing or edit the pricing currently set. Each block or cell is a room-date pair where you can set the appropriate rate. This is also where you program other restrictions, such as your Minimum nights.
 5.) Edit the prices on the Calendar to set them as you wish. See below for more help on how to best do that.

Editing the number on the Edit Rate Type Calendar.

There are three ways or options to configure your pricing using the Calendar:

Option 1 - Direct Edit to Price

Click directly on the price you want to change. Type the new rate to update the cell.

Option 2 - Highlight, then Modify
Click multiple cells that you want to change by clicking and dragging. Holding down the Ctrl key allows you to select cells that are not next to each other and holding down the Shift key will connect two selections. 
You can make an additional selection now if you need to. If you messed up, you can click Clear Selection and start again.
Verify you have selected the desired blocks visually on the Calendar. They will be highlighted in a light blue, similar to how the weekends are highlighted. You can also see exactly how many blocks are selected just above the Calendar.

Then continue with the Modify button. 

Option 3 - Begin with Modify

Use the Modify tool. The Modify tool lets you choose dates and rooms. This is the easiest option for setting bulk restrictions. Select the Date range, Days of the week, and Room Types you would like to adjust. Click Select. 


 

In the pop-up, modify the following:

  • DATE RANGE: select the date range you would like to update. 
  • ROOM TYPES: mark the rooms that you wish to modify.
  • DAYS OF THE WEEK: the "Weekdays" and "Weekends" buttons easily change the selection.
  • SELECT:  click select to make adjustments



 

The Modify tool allows you to make multiple changes at once if the Rates & Restrictions toggle is set to Summary. Decide what changes to make and click Update once complete. Seven restrictions can be configured, although typically a business will only configure a subset of these:

  • Price: Prices are required. If the price is not configured, the room-rate type combination will not be bookable by either the internal reservation calendar or external booking engine. To lower the price, enter a negative value with "Adjust by percentage" or "Adjust by dollar."
    Related: Setting Rates
  • Minimum nights on arrival: If a customer is arriving on a date that has minimum nights on arrival set, they must meet the minimum nights indicated. If reservations have been made that make the minimum nights infeasible, then the minimum nights will automatically be adjusted. For example, if Friday has minimum nights on arrival set to 2, then someone who tries to book a room on Friday must stay at least two nights. If Saturday is already reserved, then the minimum night on arrival for Friday will automatically adjust to 1.
  • Minimum nights through: If a customer is staying on a date that has minimum nights through set, they must meet the minimum nights indicated. If reservations have been made that make the minimum nights infeasible, then the minimum nights will automatically be adjusted. For example, if Friday has minimum nights through set to 3, then someone who tries to stay Thursday and Friday must stay at least one more night. If Wednesday and Saturday are already reserved, then the minimum night through for Friday will automatically adjust to 2.
    Related: Setting your minimum nights
    Related: Minimum Nights on Arrival vs. Minimum Nights Through
  • Maximum nights on arrival: A customer arriving on a date that has maximum nights on arrival set must stay no more than the maximum nights indicated.
  • Maximum nights through: A customer staying on a date that has maximum nights on arrival set must stay no more than the maximum nights indicated.
  • Closed on arrival: XA: Customers cannot check-in on a date that is closed on arrival. Guests can still stay through this day, but not arrive on days you have this set.
  • Closed on departure: XD: Customers cannot check-out on a date that is closed on departure. Guests can still stay through this day, but they cannot check out on days you have this set.


Note: By setting the price to be completely blank (not $0) in one or more blocks, you are marking that room as unavailable. You can also use the Modify tool to set the price to "Set to STOP SELL." This is how you turn "off" a block.


Important final step. Once you are done, please check your work and then click the Save button at the bottom right. Once you save, there is no undo.
Complete for each rate type you need to modify. Rate types are not linked to one another if the Pricing selection in the rate type is "Set rates and restrictions manually."

Related: Copy Your Work from One Rate Type to Another.


 

S
Sean is the author of this solution article.

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